Payroll & Compliance Specialist

Company Name Edesia Nutrition (view profile)
Location North Kingstown
Date Posted September 30, 2021
Job Type Full-time

Description

JOB TITLE: Payroll & Compliance Specialist
REPORTS TO: Human Resources Generalist
LOCATION: North Kingstown, Rhode Island
HOURS: Flexible hours, 10-15 hours per week
TYPE: Non-exempt

ABOUT THE ORGANIZATION:

Edesia is a nonprofit, social enterprise on a mission to end malnutrition globally. Since we opened our doors in 2010 we have reached over 14 million children across 60 countries with the life-saving foods we make 24 hours a day here in Rhode Island in partnership with UNICEF, World Food Progamme and USAID. Our dedicated team of over 100, hails from over 26 countries. Every day we work together to reach children caught in humanitarian crises all over the world and need mission-driven, energetic, passionate, problem solvers to join our team.

JOB SUMMARY:

The Payroll & Compliance Specialist will be responsible for providing services and support in some functional areas of Human Resources for the organization, under the direction of the Human Resources Generalist. They will possess meticulous attention to detail, a self-starter who sets priorities, has strong organizational skills, manages own work and meets objectives, and most importantly is able to maintain confidentiality and handle matters with a high level of discretion and integrity.

RESPONSIBILITIES AND DUTIES:

  • Performs all activities necessary to process a bi-weekly payroll, including maintaining related records, processing involuntary deductions such as levies and garnishments, preparing accounting transactions and documents, documenting and updating procedures, and preparing special reports for management.
    • Performs year-end responsibilities to include W2 verifications and mailing.
    • Processes separate payroll for annual bonus program and/or any other special payrolls as requested.
  • Responsible for the implementation, rollout and maintenance of the activities conducted in the organization’s Human Resource Management System (Paychex Flex) which include: Payroll, Time and Attendance, Recruitment, Training and On-Boarding.
  • Responsible for the accurate completion, tracking and follow-up of all FMLA, TDI, TCI, Unemployment and ADA forms.
  • Partners with the organization with functions related to employee engagement and satisfaction.
  • Other duties as assigned.

QUALIFICATIONS:

Required:

  • 1-3 years of Payroll/HR experience
  • Advanced skills in Microsoft Office (Word, Access, Excel, and PowerPoint)
  • Excellent verbal and written communication skills
  • Proven administrative (typing, data entry, filing, etc.) and analytical (working with spreadsheets and/or various reports) skills needed
  • Must be extremely well organized and methodical in approach to problem solving and be able to manage filing/database system
  • Has a positive can-do approach and can be flexible to change
  • Able to handle challenging confidential situations with the utmost professionalism, discretion, objectivity and a calm temperament

Preferred:

  • Experience with Paychex’s payroll and time and attendance system
  • Expertise in HR policies and procedures

WORKING CONDITIONS:

General office environment; occasionally works in production area. High utilization of office equipment, phone, computer, etc.
The requirements described are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.